Technology is developing rapidly and continuously in the Kingdom of Saudi Arabia, and with it, the methods of business and trade are also changing. Among the fundamental changes that businesses have witnessed in recent years is the method of issuing invoices. It has always relied on paper and pen, but now, with the advancement of technology, many businesses depend on printing electronic invoices. Thus, this experience has become a smooth and innovative one that meets the needs of local and international companies alike, as companies can now issue invoices quickly and easily and send them electronically to customers with one click. What makes electronic invoice printing very attractive are the many advantages it offers, as they contribute to reducing the cost. and time spent issuing invoices, improving the accuracy of information, and reducing human errors.
The importance of printing electronic invoices in Saudi Arabia
Printing electronic invoices provides many benefits, the most important of which are the following:
Saving time and effort
When using electronic invoices, you do not need to manually prepare invoices or print and mail them. You can create and send invoices quickly and easily online, which saves a lot of time and effort related to this process.
Reduce costs
When printing paper invoices, this requires costs such as paper, ink, and printer costs, in addition to postage and shipping costs, but on the other hand, electronic invoices reduce these costs significantly.
It is worth noting that you can send invoices via email or using various electronic invoice platforms that provide services at reasonable prices or even for free.
Improve the efficiency of invoicing management.
Electronic invoices provide a centralized and organized way to manage invoices. You can easily store and review invoices on your computer or in the cloud, and quickly categorize and search for them using the search and filtering features available in different programs and platforms.
Facilitate the process of tracking invoices.
Through electronic invoices, you can track payment status and monitor when invoices are due. You can also send automatic reminders to customers about payment due dates, which increases the chances of timely payment and reduces payment delays.
environment protection
When printing paper invoices, this requires the use of paper, ink, and other resources, while electronic invoices reduce the consumption of natural resources and protect the environment. When they switch to electronic invoices, you contribute to reducing the use of paper and reducing the waste produced by the traditional printing process.
How to print invoices on the Fatura platform
The Fatura platform is keen to provide advanced printing options that help you manage your business in the best possible way, as it provides you with two options available for printing invoices on our platform, which are:
Regular printing
When using this option, you can send the invoice directly to the printer to be printed in standard A4 size. It is worth noting that this option is the perfect choice if you prefer to have a printed copy of the invoice for internal use or to present to clients.
Thermal printing
With this option, you can print invoices using a thermal printer. It is worth noting that thermal printers are ideal for fast and flexible printing and provide high print quality. So if you need to print invoices frequently and quickly, then this option will be suitable for you.
In addition, you can also download the invoice as a PDF file and then use it as you wish. You can transfer the file to your tablet or mobile phone for printing later or share it with customers via email or social media.
How to print electronic invoices in Saudi Arabia
The electronic invoice printing system in the Kingdom of Saudi Arabia aims to simplify and improve the process of issuing and managing invoices for companies and individuals. Instead of traditional paper invoices, invoices are issued electronically and stored in a secure central system. This reduces the costs and efforts associated with printing and distribution and facilitates the process of tracking and managing invoices. Below are the printing steps in detail:
- Login: Log in to your e-invoicing system.
- Sales List: Go to the sales list in the system.
- Manage Invoices: Choose the “Manage Invoices” option to access the list of stored invoices.
- Select the invoice. Select the invoice you want to print, and you can search for it using the invoice number or date of issue.
- Print the invoice: Click the “Print” button, usually located at the top of the invoice view window.
- Print settings: Make sure you choose the correct printer and print format.
- You can choose the paper size, text format, invoice design, and other settings.
- Print the invoice. Click the “Print” button to print the invoice.
How do I print an electronic invoice automatically?
Implementing automatic electronic invoice printing can be a useful process to facilitate invoice management and save time and effort. Here are the main points regarding how to automatically print an electronic invoice using a thermal printer as the default printer and adjusting your browser settings:
Set the thermal printer as the default printer.
- Find “Printers & Scanners” in the “Start” menu.
- Click on “Printers & Scanners” to open Settings.
- Make sure that the “Let Windows Manage My Default Printer” option is deactivated.
- Select the thermal printer you want to use as the default printer.
- Click the “Set As Default” button to set it as the default printer.
Adjust browser settings.
- Open Google Chrome, click the Options button, then choose Settings.
- Click “On-Startup”.
- Copy the “Sale Screen” page link of your account and add it in the Autoplay field in the “Add” option.
- Click “Add” to add it.
- Next, close all open Google Chrome windows by pressing Ctrl + Shift + Esc on your keyboard.
- End the task of the Google Chrome file if it is open.
- Adjust the properties of the browser “Google Chrome” by right-clicking on the “Google Chrome” icon and selecting “Properties.”.
- Copy the extension “–enable-print-preview –kiosk-printing” and add it to the “Target” field after the already-written statement, adding a space in between.
- Click “Apply” and then click “OK.”.
After applying these settings, when you open Google Chrome, your Sale Screen page will automatically display. You can then create and save an invoice, and it will print automatically without having to click the Print button. Therefore, this helps facilitate the process of printing electronic invoices more effectively, saving time and effort.
Verify the electronic invoice.
Electronic invoice verification is a vital process to ensure the validity and reliability of the invoices we receive and is as follows:
Verify the authenticity of the source.
When printing electronic invoices, you must ensure that they come from a reliable source, as you can verify that the invoice was sent from a known and reliable party, and you can verify the credibility of the source by comparing the contact information mentioned in the invoice with those available to you from the known source.
Digital signature verification
The digital signature is used to confirm the identity of the sender and ensure the integrity of the data. Before accepting the electronic invoice, the authenticity of the digital signature attached to it must be verified, and it must not have been modified or forged by using available verification tools that support the verification of digital signatures.
Verify details related to the transaction.
Before accepting the invoice, you must verify that the details mentioned in it correspond to the actual transaction that took place, as well as verify that the financial amounts, goods, or services mentioned in the invoice match the details that were agreed upon.
Validation of taxes and fees
If the invoice includes taxes or fees, its calculation must be verified correctly to ensure that it complies with applicable tax laws and local rules by reviewing the tax legislation in force in your country.
Verify the validity of sender and recipient data.
The sender and recipient data mentioned in electronic invoices must be verified correctly, and the sender and recipient data must match reality and the information you have about them.
Use verification tools and programs.
Available electronic verification tools and programs can be used to verify the authenticity of electronic invoices. These tools use smart verification techniques to match data and digital signatures to ensure their authenticity. Therefore, you can rely on these tools to facilitate the verification process and increase accuracy in detecting any tampering with invoices.
Conclusion
In the business world, invoicing remains a vital part of the commerce process, which, regardless of technological development, still requires accuracy and professionalism. Many companies and individuals still rely on printing numerous invoices for various purposes, whether for accounting, documentation, or even contacting customers. It is worth noting that it may seem simple, but printed invoices carry within them a message that emphasizes respect for customers and the company’s attention to small details. When a customer receives a carefully printed invoice, he feels confident in the institution he is dealing with, and this highlights the professionalism that distinguishes it from others. So let’s take a look at the future of invoice printing and make sure we invest in advanced printing techniques that keep pace with technological developments while at the same time maintaining the quality and professionalism that our customers have come to expect.
Let us begin today to rediscover the power and importance of printing invoices with the Qoyod program. It is worth noting that the program also offers all its clients: electronic invoice systems as well as point-of-sale systems, stores, customers, etc. Which makes it the best integrated cloud accounting software.
After learning how to print electronic invoices, try Qoyod now for free for 14 days. It is an accounting program with unparalleled prices.
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